Explain the steps to follow when completing the visitors registers ?

1. Obtain the visitors register: Make sure you have the visitors register on hand before visitors arrive. This may be a physical book or a digital system.

2. Ask visitors to sign in: When visitors arrive, ask them to sign in the visitors register. They may need to provide their name, contact information, reason for visiting, and any other relevant details.

3. Provide necessary information: If required, provide visitors with any necessary information such as rules and regulations, safety procedures, or directions to their destination.

4. Monitor visitor activity: Keep track of visitor activity by monitoring entries in the visitors register. This will help you keep track of who is on the premises and for what purpose.

5. Ensure compliance with security protocols: Make sure visitors follow any security protocols in place, such as wearing visitor badges or signing out when they leave.

6. Maintain confidentiality: Ensure that the information provided by visitors is kept confidential and only used for the intended purpose.

7. Follow up if necessary: If there are any issues or concerns related to a visitor, follow up as needed to address the situation.

8. Keep the register up to date: Regularly update the visitors register with new entries and remove outdated information to ensure accuracy and efficiency.